{"id":700,"date":"2019-12-24T12:08:41","date_gmt":"2019-12-24T09:08:41","guid":{"rendered":"https:\/\/www.useresponse.com\/blog\/?p=700"},"modified":"2022-03-28T14:44:06","modified_gmt":"2022-03-28T11:44:06","slug":"customer-service-part-of-your-company-culture","status":"publish","type":"post","link":"https:\/\/useresponse.com\/blog\/customer-service-part-of-your-company-culture\/","title":{"rendered":"How to Make Customer Service a Core Part of SaaS Company Culture"},"content":{"rendered":"\n<p>When you think of a customer service job, what comes to mind?<br><\/p>\n\n\n\n<p>You\u2019re probably envisioning a waitress or the person who helps you troubleshoot computer issues at work. And while customer service might have previously been sequestered to a few industries, the rise of social media and the influx of SaaS companies in the last decade has changed the game completely.&nbsp;<br><\/p>\n\n\n\n<h1>Why is customer service important for your business?<\/h1>\n\n\n\n<p>Customers expect more from every single business they interact with.&nbsp;<br>If your company hasn\u2019t adopted a customer service mindset, then you\u2019re already behind your competitors. Studies show time and time again that customers expect excellent customer service experience when doing business with you.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" width=\"1024\" height=\"466\" src=\"https:\/\/www.useresponse.com\/blog\/wp-content\/uploads\/2019\/12\/customer-service-featured-1024x466.png\" alt=\"customer service\" class=\"wp-image-707\" srcset=\"https:\/\/useresponse.com\/blog\/wp-content\/uploads\/2019\/12\/customer-service-featured-1024x466.png 1024w, https:\/\/useresponse.com\/blog\/wp-content\/uploads\/2019\/12\/customer-service-featured-300x136.png 300w, https:\/\/useresponse.com\/blog\/wp-content\/uploads\/2019\/12\/customer-service-featured-768x349.png 768w, https:\/\/useresponse.com\/blog\/wp-content\/uploads\/2019\/12\/customer-service-featured-600x273.png 600w, https:\/\/useresponse.com\/blog\/wp-content\/uploads\/2019\/12\/customer-service-featured.png 1280w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>70% of buying experiences are based on how a customer thinks they\u2019re being treated. From a business standpoint, it costs your company <a target=\"_blank\" href=\"https:\/\/useresponse.com\/blog\/goto\/https:\/\/www.huffpost.com\/entry\/50-important-customer-exp_b_8295772\"  >6-7 times more money<\/a> to attract a new customer than to retain existing ones. And that\u2019s just scratching the surface. We\u2019ve all seen the reports that customers are more likely to share bad online reviews than they are good ones.<\/p>\n\n\n\n<p><br>Customer service isn\u2019t about company culture, it\u2019s a business case for success. Increased revenue, increased customer retention, and improved employee satisfaction are all tied to how customers feel about your business. You\u2019re more likely to fall behind your customers if you refuse to adopt a customer service mindset.&nbsp;<\/p>\n\n\n\n<h2>Creating a culture of customer service<\/h2>\n\n\n\n<p>We\u2019ve outlined why customer service is make or break for your business \u2013 now where do you start creating a culture of customer care? This isn\u2019t a process you can formalize once and forget. It needs to become an active and daily part of your work.&nbsp;<\/p>\n\n\n\n<h3>1. Understand that customer service is everyone&#8217;s job<\/h3>\n\n\n\n<p>Customer service can\u2019t be relegated to entry-level positions or support staff. The only way to show the importance of customer service is to make it a priority for everyone in your company. Leading by example will show your employees and your customers that you take this seriously.&nbsp;<\/p>\n\n\n\n<p><br>That means C-Suite executives should be going to the same customer service training sessions as interns. It means never thinking you\u2019re above listening to customers when they complain.. And most importantly it means you admit when you\u2019ve messed up and promise to fix mistakes.&nbsp;<\/p>\n\n\n\n<p><strong>Always ask yourself what the workflow looks like when a customer expresses anger or frustration.&nbsp;<\/strong><br><\/p>\n\n\n\n<ul><li>Who hears about it first?&nbsp;<\/li><li>What\u2019s being done to correct the problem?&nbsp;<\/li><li>Is there a process in place for letting the customer know about your progress?&nbsp;<\/li><\/ul>\n\n\n\n<p>All of these things can help build a better climate for customer service. It\u2019s not enough to simply receive criticism. You\u2019ll need to train your team in the correct way to respond to both positive and negative feedback.&nbsp;<\/p>\n\n\n\n<h3>2. Listen when your customers speak<\/h3>\n\n\n\n<p>It\u2019s easy to talk the talk, but your customers and employees will be quick to notice if you don\u2019t deliver on your promises.<br>Engaging your customers in <a href=\"https:\/\/www.useresponse.com\/blog\/5-ways-to-get-honest-feedback-and-improve-customer-satisfaction\/\">open and honest feedback<\/a> and then using that feedback to improve things is key. This can be done in a couple of ways: reading online reviews, social media listening, or sending out an <a target=\"_blank\" href=\"https:\/\/useresponse.com\/blog\/goto\/https:\/\/learn.g2.com\/net-promoter-score\"  >NPS survey<\/a> can give you a pulse on what customers really think of you.<\/p>\n\n\n\n<h4>What is an NPS survey?<\/h4>\n\n\n\n<p>An NPS survey is a customer satisfaction benchmark that can be obtained through a one-question survey. The question is always: <strong>how likely would you be to recommend our product or service to a friend or colleague?&nbsp;<\/strong><br><\/p>\n\n\n\n<p>Once you have your scoring, your responses are separated into three categories:&nbsp;<br><\/p>\n\n\n\n<ul><li>Grades 0-6 are called detractors<\/li><li>Grades 7-8 are called passives<\/li><li>Grades 9-10 are called promoters<\/li><\/ul>\n\n\n\n<p>Your NPS score is calculated by subtracting the percentage of detractors from the percentage of promoters.&nbsp;<br><\/p>\n\n\n\n<ul><li>An NPS anywhere around -100 should raise red flags.&nbsp;<\/li><li>An NPS just below 0 is considered average.&nbsp;<\/li><li>An NPS at-or-above 50 is extremely good.&nbsp;<\/li><li>An NPS at-or-above 70 is considered world class.&nbsp;<\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter is-resized\"><img loading=\"lazy\" src=\"https:\/\/lh6.googleusercontent.com\/ljUC0j94ikSg3Ho3K3-pqaMqd78N_tmN0YqwITxmNOyYfqz5pyW4Y4Iepv2aR7ERq1NaIdHi0oAHY10VMuAAhwrK-GA5AUw8HmMHHkhHMLoCxKIHNU2qS2oHLqo1whNsadc-0ZZD\" alt=\"\" width=\"391\" height=\"510\"\/><\/figure><\/div>\n\n\n\n<p>NPS is just one of the ways for measuring customer satisfaction, but it\u2019s quickly becoming a very popular method for businesses to use. Whatever method you choose, the key is delivering on your promises. It can be tempting to overpromise and hope you can follow through, but customers will turn sour if you\u2019re unable to give them what you promised.&nbsp;<\/p>\n\n\n\n<h3>3. Invest in the right software<\/h3>\n\n\n\n<p>Here\u2019s a dirty little secret. Despite all the evidence that investing in a culture of customer service is good for business, some companies still don\u2019t because the process seems too daunting.<br><\/p>\n\n\n\n<p>You don\u2019t have to reinvent the wheel or uproot workflow processes to integrate customer service into your company culture. There are dozens of software solutions on the market designed to work with what you already have and optimize it. It\u2019s important that your customers know where to reach customer service.&nbsp;<br><\/p>\n\n\n\n<p><a href=\"https:\/\/www.g2.com\/categories\/crm\">Customer relationship management (CRM)<\/a> programs can help your sales team track new and existing clients throughout the sales pipeline and help guide them through the process. <a href=\"https:\/\/www.useresponse.com\/help-desk-ticketing-software\">Help desk software<\/a> allows your team to track customer support tickets, assign workflows, and aggregate emails to a single customer portal making sure the <a href=\"https:\/\/wiza.co\/verify-email-free\" target=\"_blank\" rel=\"noreferrer noopener\">emails are valid<\/a>.\u00a0<br><\/p>\n\n\n\n<p>The two can often be integrated together and work toward the single goal of increasing revenue, streamlining workflows, and empowering your team to become better at customer service. These software solutions are designed to enhance the work you already do as consumer advocates.&nbsp;<\/p>\n\n\n\n<h4>Your customers are the key<\/h4>\n\n\n\n<p>Don\u2019t make the mistake of assuming you know what your customers want. Every customer expects a different level of customer care and it\u2019s in your best interest to give it to them. Tailor your approach to each customer. Show them that you\u2019re listening to what they need. It\u2019ll pay off huge in the long run.<br><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Customers expect more from every single business they interact with.<br \/>\nIf your company hasn\u2019t adopted a customer service mindset, then you\u2019re already behind your competitors. Studies show time and time again that customers expect excellent customer service experience when doing business with you.<\/p>\n","protected":false},"author":13,"featured_media":707,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":[],"categories":[12,14,88],"tags":[17],"_links":{"self":[{"href":"https:\/\/useresponse.com\/blog\/wp-json\/wp\/v2\/posts\/700"}],"collection":[{"href":"https:\/\/useresponse.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/useresponse.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/useresponse.com\/blog\/wp-json\/wp\/v2\/users\/13"}],"replies":[{"embeddable":true,"href":"https:\/\/useresponse.com\/blog\/wp-json\/wp\/v2\/comments?post=700"}],"version-history":[{"count":10,"href":"https:\/\/useresponse.com\/blog\/wp-json\/wp\/v2\/posts\/700\/revisions"}],"predecessor-version":[{"id":1765,"href":"https:\/\/useresponse.com\/blog\/wp-json\/wp\/v2\/posts\/700\/revisions\/1765"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/useresponse.com\/blog\/wp-json\/wp\/v2\/media\/707"}],"wp:attachment":[{"href":"https:\/\/useresponse.com\/blog\/wp-json\/wp\/v2\/media?parent=700"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/useresponse.com\/blog\/wp-json\/wp\/v2\/categories?post=700"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/useresponse.com\/blog\/wp-json\/wp\/v2\/tags?post=700"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}